University Style Guide

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See Memorial Campanile

campus

The Lawrence campus, the Medical Center campus, the Overland Park campus, but the Edwards Campus. West campus is now referred to as the West District.

campuswide

The new School of Business building will be named the Capitol Federal Hall. The building is expected to be completed before the 2016-17 school year.

capitalization

committees, commissions and boards
Capitalize full formal names of committees, commissions, task forces and advisory boards. Lowercase shortened, informal or descriptive names of committees. Strive for consistency within stories.
  • Campus Safety Advisory Board
  • The department's finance committee

definite article
Lowercase the definite article when it precedes the name of an organization except when the name is part of an address.

  • He plans to attend the University of Kansas.
  • For more information, write to The University of Kansas, Office of University Relations, 1314 Jayhawk Blvd., Lawrence, KS 66045.

Lowercase the definite article in the names of newspapers.

He works for the New York Times.

distinguished titles
Capitalize all words except "of" in titles of named and distinguished professors.

  • Ronald T. Borchardt, the Summerfield Distinguished Professor of Pharmaceutical Chemistry
  • Valentino Stella, a University Distinguished Professor of Pharmaceutical Chemistry

On second reference or if the entire proper name of the professorship is not used, do not capitalize.

She was named a distinguished professor in 1994. He also holds a distinguished professorship in medicinal chemistry.

divisions and affiliates of the university
Capitalize the formal names of schools, academic departments and divisions of the university. Lowercase names that are flopped or shortened.

  • School of Business, business school
  • Department of Chemistry, chemistry department
  • Office of the Chancellor, chancellor's office
  • University Registrar, registrar's office

Always capitalize units that don't normally use "Office of" or "Department of" in their formal titles.

  • Student Success
  • Continuing Education
  • University Relations
  • Facilities Operations

Capitalize "College" on second reference to the College of Liberal Arts and Sciences to avoid confusion with the general term meaning college level or college related.

In plural constructions, lowercase department, school, program, office and other descriptive titles.

I have friends in the schools of engineering and music.

position titles
Capitalize titles appearing before a name and lowercase those appearing after a name.

  • Joan Jones, director of the Center of Latin American Studies
  • Chancellor Robert Hemenway
  • William Tuttle, professor of history
  • Professor William Tuttle of the Department of History
Council for the Advancement and Support of Education.
On second reference, center. KUCR is acceptable on second reference for campus publications.
Formerly the Environmental Sustainability Center. On second reference, the center.

Center for Technology Commercialization

Do not use. Now known as KU Innovation & Collaboration. Second reference is KUIC (pronounced “quick”).

chair

Not chairman, chairwoman or chairperson.

chancellor

Capitalize only when it precedes the name. Do not repeat with the name on second reference.

Chancellors Club

No apostrophe.
The chancellor's residence is also called the Outlook.

chapter

Lowercase chapter in names of local branches of national organizations. Also, chapter is the preferred term over house for sororities and fraternities.

The KU chapter of Omicron Delta Kappa National Leadership Honor Society.

Churchill scholars, Churchill scholarships

The Winston Churchill Foundation awards Churchill scholarships.

On second reference, the College. If the context is not clear, use the full name on second reference.
Besides its academic departments, the College includes the School of the Arts; the School of Public Affairs & Administration; and, as of August 2015, the School of Languages, Literatures & Cultures. This will encompass the East Asian, French & Italian, Germanic, Slavic, and Spanish & Portuguese departments as well as departments within African & African-American Studies, Classics, Linguistics, Jewish Studies and various area studies programs.

Uppercase when referring to KU's annual ceremony. Describe graduates using the semester (not the month) in which they graduated.

Bob Smith is a fall 2005 graduate (not a December 2005 graduate).

Members of the Class of 2006 include those who graduated in summer 2005, fall 2005 and spring 2006. KU has its formal Commencement each May, though several schools host graduate recognition ceremonies in December.

Capitalize when referring to the campuswide program coordinated by the Office of First-Year Experience.

Commons, the

In Spooner Hall. A partnership of the Biodiversity Institute, the Hall Center for the Humanities, and the Spencer Museum of Art. Events focus on interdisciplinary inquiry into research, education, and the human condition.

Computing Center, Price

The Computer Center was renamed in 2014 for longtime KU mathematics professor and computer pioneer G. Baley Price. Price Computing Center is acceptable on first reference. Note the spelling of Baley.
No longer Division of Continuing Education. Always capitalize Continuing Education. The office moved in 2014 to the Edwards Campus in Overland Park.

convocation

Lowercase. Use opening convocation if necessary to distinguish from the faculty-staff convocation.
Women's residence hall. Often referred to as GSP-Corbin in conjunction with Gertrude Sellards Pearson Hall.

course titles

Capitalize but don't quote. Put the course abbreviation (all caps) and course number in parentheses.

Children and Television (HDFL 325).

Quote names of works appearing in titles.

Vergil's "Aeneid" (LAT 124).

Course work

Two words.

courtesy titles

Use Dr. only if the subject is a medical doctor and the story relates to the medical field. Use the Rev. on first reference when referring to members of the clergy.

In giving the names of students' parents, use Mr. and Mrs. if one or both parents' names are not known.

  • daughter of Mr. and Mrs. Sam Jones
  • daughter of Mr. Jones

If first names of one or both parents are known, omit courtesy titles.

  • daughter of Sam and Dorothy Jones
  • daughter of Dorothy Jones

Crafton-Preyer Theatre

The largest of the theatres in Murphy Hall.
The Alma Mater.
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The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access, IOA@ku.edu, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas, medical center campuses).