University Style Guide

commas
Omit the comma between month or season and year if no day is included. The word “of” need not be used in these constructions.

The symposium was in summer 2005.

Set off the date with commas when it follows a day of the week and is in apposition to it. Omit the comma when only day or date is used with the time.

• The event is at 8 p.m. Tuesday, Jan. 24, at the Lied Center
• The event is at 8 p.m. Jan. 24 at the Lied Center

hyphens
Use hyphen or from/to, not through, in giving inclusive dates.

The class runs from May 13 to 26; the seminar is May 13-26.

In body copy, hyphenate when giving fiscal or academic years.

The 2000-01 academic year. But 1999-2000.

news releases
References to upcoming events should include day and date as a doublecheck for editors. References to events in the past or in the distant future are expressed by date only. Include the year if different from the present.

Use bachelor's degree or bachelor's rather than B.A. or B.S.; master's degree or master's rather than M.A. or M.S.; doctoral degree or doctorate rather than Ph.D. or Ed.D.

She has a bachelor's degree in English, a master's in translation and a doctorate in comparative literature.

The Office of Institutional Research and Planning's "Profiles" is the authority for named and distinguished professors. The most recent graduate or undergraduate catalog may also be used.

Capitalize all words in titles of named and distinguished professors. Use "the" between the name of the professor and the title of the professorship if he or she is the only person with that title. Use "a" if there is more than one person with that particular professorship.

Ronald T. Borchardt, the Summerfield Distinguished Professor of Pharmaceutical Chemistry; Valentino Stella, a University Distinguished Professor of Pharmaceutical Chemistry.

On second reference or if the entire proper name of the professorship is not used, do not capitalize.

She was named a distinguished professor in 1994. He also holds a distinguished professorship in medicinal chemistry.

Retired distinguished professors retain the title of distinguished professor but not the proper name in the title. For example, Chu-tsing Li, who was the Judith H. Murphy Distinguished Professor of Art History, is now known as distinguished professor emeritus of art history.