University Style Guide

Residence hall for men and women.

Use the spelling theatre to be consistent with campus organizations, departments and facilities. KU has a Department of Theatre and Film and a University Theatre.

In Murphy Hall.

Use noon and midnight. Omit the colon and two zeros when writing hours: 8 p.m.

Set off the date with commas when it follows a day of the week and is in apposition to it: 8 p.m. Tuesday, Jan. 24, at the Lied Center. Omit the comma when only day or date is used with the time: 8 p.m. Thursday at the Lied Center or 8 p.m. Jan. 24 at the Lied Center.

References to upcoming events should include day and date as a double check for editors: Monday, Dec. 26. References to events in the past or in the distant future are expressed by date only: Nov. 3. Include the year if different from the present.

See also courtesy titles, doctor, religious titles

identification of faculty and staff

Use only short titles before names; in most cases, titles are placed after names.

Lowercase staff titles: Mary Smith, heavy equipment operator II; Brad Brown, publications editor.

Identify a faculty member by academic rank and department: Barbara Anthony-Twarog, professor of physics and astronomy; Ernst S. Dick, professor of Germanic languages and literatures (not professor of German).

Exceptions:

• For faculty in the Kress Foundation Department of the History of Art, omit the foundation title: Stephen H. Goddard, professor of art history.
• For faculty in the William Allen White School of Journalism and Mass Communications, omit all but journalism: Charles W. Marsh Jr., associate professor of journalism.
• For faculty in the Department of Music and Dance, derive titles from their specialty: Maribeth Crawford, associate professor of voice. The Department of Music and Dance is the authority for these titles.
• For faculty in the Department of Speech-Language-Hearing: Sciences and Disorders, omit all but speech-language-hearing: Mabel L. Rice,
  professor of speech-language-hearing.

faculty with several titles
If a faculty member has several titles, use only the title or titles most relevant to the story. When in doubt, use the title the person is best known by.

promotions
Promotions of faculty and nonteaching tenured staff members become effective at the start of the fiscal year, July 1. Although promotion lists are published in the spring, the announcement is not authority to use a new title immediately.

emerita and emeritus titles
Use professor emerita (plural professors emeritae) for a retired woman faculty member who retains her academic rank. Use professor emeritus (plural professors emeriti) for a retired male faculty member. Use professors emeriti for a group made up of both sexes.

Faculty members may retire with emeritus ranks of assistant, associate or full professor. In obituaries and other stories about deceased faculty members, drop the assistant or associate rank and use professor emerita or emeritus.

nonprofessorial titles of teaching faculty
Lecturers are lecturers in their subject: Jane Doe, lecturer in psychology. Instructors are instructors of something: John Smith, instructor of dance.

Truman scholarships are awarded by the Harry S. Truman Scholarship Foundation.